Woodshop Policies
Wood Shop Policy 8 
Disposal of Excess Equipment                                        23 September 2020                                                                                           

From time to time equipment may become excess to the Wood Shop’s needs. In that case the following
procedure will be used to dispose of excess items. 

• The Board will make a judgement on the value of the equipment. Items may be offered with a
“reserve” (minimum bid required) or with a “best offer” (no minimum required). Items deemed to be
unsuitable for sale, damaged or of little value, will be discarded or offered on the “free table.” 
• Items will be offered to the Membership by email. A bidding process will be used and the time
for bidding will generally be 10 days. The preferred submission method for a bid is by email.
• As bids are received, bidders will be informed if their previous bid has been exceeded. Members
may enquire of the Secretary/Treasurer what is the current high bid.
 • During the bidding process, members may withdraw their bid.
 • Once the bidding window has closed the winning bidder will be informed and the member will
be expected to remove the item from the Wood Shop. 
• If no Member makes a bid on an item, the item will be offered to the public. Items that had a
“reserve”, when offered to the membership, will initially be offered to the public at no less than
the reserve price, however, the Board may accept a lesser offer. 
If an item does not sell to the public, it will be offered for free to the Membership.  If no Member
desires the item, it will be disposed of at the discretion of the Board.

Woodshop Policies Purpose April 16, 2019

The Woodshop policies describe the values and priorities that will be considered and applied when the Board must decide between opposing options.  They are not part of the bylaws, but the board has agreed to adhere to their concepts when managing Woodshop affairs.  These policies improve the efficiency of managing the Woodshop by providingd previously agreed to discriptions of what is best for the Woodshop.  The Board may make some exceptions to these policies, but each must have some clearly unique and significant reason for its approval.
Woodshop Policy 1.
Woodshop Member Relations Policy January 10, 2019

The Woodshop Board members will conduct themselves in a manner that promotes an accommodating, friendly atmosphere between members and between members and the board.

Suggestions from the membership will be considered objectively by the board and decisions relative to any suggestion will always be communicated to the suggesting member and also to the membership at large if deemed appropriate by the board.

Inexperienced members will be encouraged to learn by obtaining advice from experienced members and other means such as literature and appropriate information on the internet.  Mistakes will be considered as learning experiences and not problems if they are not repetitive or repeatedly the result of failure to seek advice or training.  If a member continues to operate unsafely or in a machine damaging manner, disciplinary action will be taken according to the bylaws (Section 7 Article 4).

Members who frequently forget to follow Woodshop rules will be encouraged to develop ways to help them remember.    If a member cannot consistently remember to clean up, sign in and out, sign out borrowed tools or other basic rules of safe machine operation, the board will consider whether they can be trusted to work safely in the woodshop.  Despite the hold harmless agreement, the board will not allow members who can not learn to work safely to continue to use the woodshop.  The procedures in the bylaws regarding rescinding membership will always be followed.
Woodshop Policy 2.
Woodshop Equipment Policy January 10, 2019

A. The board will operate in a manner that ensures the Woodshop has the most common stationary power tools installed in the shop.

B. The quality of the tools will be the industry average or better.  The objective is to have tools which are capable of easily producing high quality results and are reliable and maintainable.

C. If a less common tool is available at a good price, the board may decide it is worth obtaining it provided there is space for it in the woodshop.
 
D. The redundancy of stationary power tools is governed by the usage and the space available for them.  Redundancy of common use tools will take precedence over using space for less commonly used tools..

E. The board will attempt to install tools with a range of size capabilities balancing this against cost and space limitations.
Woodshop Policy 7.
Contact of a Member for Adverse Behavior                              November 10, 2019

To be useful in a disciplinary action, a contact  must accomplish the two following things:
1.  Make clear to the member this is a significant event and may be considered for some sort of disciplinary
action in accordance with the bylaws.
a.  Say something like ‘I am very concerned about what you are doing here.  We need to talk about
this, and I may have to bring this to the attention of the Board.  I am concerned that (whichever
applies)’
(1)  This is something than can easily result in injury or machine damage
(2)  You have been talked to about this before and have not adjusted
(3)  You seem to be unaware of the risk that you are taking
b.  Then have a more detailed discussion, as appropriate,  about the action.  A back and forth
discussion, hopefully.  Remain calm, do not deprecate the member, use a firm but temperate voice.,
do not use foul language, be mature.   Try to keep it brief, help the member understand, if you can,
and they are willing.
c.  If the member becomes belligerent, end the discussion with something like ‘you are not being
rational here.  I will not continue this discussion.  But I intend to report this incident to the Board.
‘   Discuss but do not get into an argument.

2.   Leave the member with a clear understanding of what you intend to do about the situation
a. I think this is something I need to bring to the attention of the board, and I will do so in the next
day or two.
b.  I think this is significant, but I will not pursue it unless I find out you are repeating similar
behaviors.
c.  I think you do understand what was wrong here and I am not going to pursue  this any further.  I
hope you will be more cautious in the future.
Woodshop Policy 3.  
Woodshop Tool Use Policy                                             May 21, 2019 
Members are expected to use tools in the manner for which they were designed.  Overloading tools by use of  excessive force, use of too small a tool or improper tool,  or use of tools on inappropriate materials are unacceptable actions. 
  
The board will, when either observing or being notified, advise members who are abusing tools as to how they should treat the tools and educate those members as to the limitations of tools and the alternative methods or tools to be used to avoid abuse and damage.  
  
When a member damages a tool while attempting to use proper technique, the shop will generally absorb the cost of the repairs.  Damage to tools caused by use of improper technique will be reviewed for lessons to be learned or possible jig or accessory improvements. 
 
If a member has used improper technique and did not seek guidance before using the tool, the board may ask the member to pay all or some part of the repair expenses. Repeated abuse will be cause for disciplinary action in accordance with the bylaws.  As an example, if  a member causes the safety brake on the SawStop table saw to activate due to a basic error such as cutting material with metal in it or failing to test wet wood before attempting to saw it, the member will be expected to compensate the club for the cost of replacing the brake cartridge and saw blade.
Woodshop Policy 4.
Woodshop Eye Protection Policy January 10, 2019

It is recommended that eye protection always be worn in the shop.

A face shield must be worn when using a lathe.  Face shields are available in the shop under the bench in the corner near the Nova Lathe.

Goggles or a face shield must be worn when using a grinder or power wire wheels.

Glasses made for vision correction are not adequate for eye protection in the shop.

Safety goggles are available in the shop at the end of the bench tool bench near the entry door. Please wipe them clean and return them when you are finished working for the day.
Woodshop Policy 5.
Cleanup and Interactive Use Policy January 10, 2019

Each member must clean the work areas used by them before leaving the shop for the day.   If a work area is or will be used by another member before the first member cleans it, the last member to use it must do the cleanup.

If the member’s work requires back and forth use of more than one work area, each area need not be cleaned immediately after each use unless the messy condition would interfere with use of the work area by another member or result in tracking the mess into other areas of the shop.

If a member has a machine set up for a specific cutting operation,  the machine should not be idle for more than 15 or 20 minutes unless there is a redundant machine available.   The work area should be returned to its normal state and cleaned as soon as the work in that area is completed.

Members must not alter a machine set up by another without attempting to determine who set it up and determine a course of action with that person
Woodshop Policy 6.
Education Policy January 10, 2019

The extent of training provided is limited by the resources available for training.

General membership education program:
The educational opportunities made available to the membership by the Woodshop will be those which will enable members to safely and efficiently use the major power tools available in the woodshop.  This includes but may not be limited to table saws, bandsaws, miter saws, router table, drill presses, jointers, X2 saw, planer and lathes.  These opportunities are access to a lending library of instructional DVDs and ad hoc classes led by members.  These basics are being developed to help members operate the equipment without personal injury or equipment damage.

Special interest programs:
The Woodshop will support members who volunteer to lead other educational sessions which are intended to develop skills beyond the basic machine operation capabilities noted above.  Such sessions must be approved by the board to ensure they are safe and are conducted in a manner that will not have adverse impact on the use of the shop by the general membership.  The woodshop will not subsidize these activities financially.